Trucking Management
Simplified
Stop juggling your whiteboard, your spreadsheet, and your compliance binder. DispatchTrace brings dispatch, driver pay, settlements, and compliance into a single platform — built for fleets of 20 to 500.
Four tools. One platform.
Most carriers run on four disconnected systems. Every change gets entered four times. Every mistake has four places to hide. DispatchTrace replaces all of it.
Whiteboard
Where's the load? Who's driving it? Erased every Friday.
Spreadsheet
Driver pay rebuilt every Friday. One typo and someone’s short $200.
QuickBooks
Invoices that take four days to send. Cash flow that hurts.
Compliance binder
Expired CDLs you find out about during DOT audits.
A dispatch board built the way
dispatchers actually work.
Every load, every driver, every truck, every dispatcher — one screen, configurable any way you need it. Drag a card to change status and every screen in the office updates in the same second.
Group by anything
View loads grouped by driver, truck, trailer, customer, or dispatcher. Switch between views instantly without losing your filters.
Configurable columns
Show only the columns your role actually needs. Each user’s layout is saved — dispatchers see one view, accounting sees another.
Filter, sort, search
Filter by status, date range, dispatcher, driver, customer. Full-text search across every field. Sort however you think.
Drag to transition
Drag a card from Scheduled → In Progress → Delivered → Invoiced → Completed. Status updates fire instantly across every dispatcher’s screen.
Live, not refreshed
Every change anyone makes shows up everywhere immediately — powered by SignalR WebSockets. Nobody refreshes. Nobody works on stale data.
Board notes
Drop a note on the board for the next shift, the night dispatcher, or the whole team. Syncs to every screen in real time.
AI that actually does the data entry.
Six AI integrations built into the places your team used to type. Upload a PDF; the form fills itself. Upload a spreadsheet; columns map themselves. We use AI where it saves your team time — not as a buzzword.
Rate Confirmations
Upload a broker’s rate confirmation PDF. AI extracts pickup and delivery locations with coordinates, miles, lumper fees, broker contact, load number, and total rate — with OCR error correction for the messy scans. The load form opens already filled in.
Factor Payment Reports
Upload your factoring company’s payment report PDF. AI extracts every payment, every invoice, every check number, then auto-matches them to your outstanding invoices in the system. No more line-by-line reconciliation.
Maintenance Invoices
Upload the shop’s repair invoice. AI extracts vendor, date, labor and parts line items, taxes, and totals — then drops them into your maintenance ledger. Driver cost-share is calculated automatically.
Driver Applications
Upload a candidate’s driver application PDF. AI extracts personal info, CDL details, endorsements, and work history into a new driver profile. Hire faster, with fewer transcription errors.
Vehicle Titles
Upload a truck or trailer title. AI extracts VIN, year, make, plate, ownership type, and class — creating the asset record with zero manual typing.
Bulk CSV / Excel Imports
Drop a CSV or Excel of fuel charges, tolls, deductions, or bonuses. AI maps your columns to ours automatically, flags duplicates, and validates 200+ rows per import. No more "what header did they use this month?"
→ Every minute your dispatcher spends typing is a minute they’re not dispatching.
Powerful Features for Your Fleet
Everything you need to manage your trucking business efficiently
Trucks & Trailers
Track and manage your entire fleet. Monitor maintenance schedules, DOT inspections, and vehicle status in real-time.
Driver Management
Manage driver profiles, licenses, certifications, and HOS compliance. Keep all driver documentation organized.
Real-Time Load Tracking
Track loads from pickup to delivery. Automatic status updates, ETAs, and customer notifications.
Automated Invoicing
Generate and send invoices automatically upon load completion. Integrate with factoring companies seamlessly.
Analytics & Statistics
Comprehensive dashboards and reports. Track revenue, expenses, utilization rates, and performance metrics.
Compliance Management
Stay compliant with DOT regulations. Track inspections, maintenance, and documentation deadlines.
Digital Permit Book
Every driver gets a personal link they show at DOT roadside inspections. PIN-gated, always up to date, downloads as one bound PDF. No paper folders, no expired certificates left in the cab.
Multi-Company Switching
Run a holding company with multiple carriers? One login switches between every tenant you have access to. Each company stays fully isolated — separate data, separate users, separate billing.
Frequently Asked Questions
Everything you need to know about DispatchTrace
How quickly can I get started with DispatchTrace?
Does DispatchTrace integrate with my factoring company?
How does the AI document extraction feature work?
Can my drivers access DispatchTrace on their phones?
What kind of support do you offer?
Can I import data from my current system?
What if I need to cancel?
Still have questions?
Get in touchReady to Streamline Your Operations?
Start today. No credit card required.